Privacy Policy — Staff Radar

Last updated: 6 October 2026

Staff Radar is a workforce attendance app used by employers such as security agencies, housekeeping and gardening contractors, and schools. It is provided to you by your own employer, who decides what is recorded about your work and who can see it.

In short: the app records when you check in and out of your shift, where you were at those moments, and (if your employer has switched it on) a photo of you taken at that moment. While you are checked in, it also records your location about once an hour. This information is shared with your employer's office and nobody else. It is never sold, and it is not used for advertising.

Information we collect

Your identity as an employee — name, phone number and, where your employer records it, a WhatsApp number, job role and site you are posted to. This is entered by your employer's office, not by you.
Location — your device's location when you check in and when you check out, and approximately once an hour in between while you remain checked in. Also when you sign in, when you open the app or bring it back on screen (at most once every ten minutes), and when you tap "Send my location" - so the office knows which site you are at, including one it has not set up yet.
"Send location" links — your employer's office may send a link asking for the location of a work site. If you open it and tap "Send location", your phone's location at that moment (and how accurate it is) is sent to that office, once. Nothing else is collected and no account is needed.
Check-in photo — if your employer has switched this on, the app takes a photo of you with the front camera when you check in and out, so the office can see who checked in. Before the photo, the app may ask you to turn your head, blink or smile; this check runs entirely on your phone (Google ML Kit, offline) and only its result (passed, failed or skipped) is sent with the photo. The photo is not shared with Google or used for advertising. Your employer can see it, and it is deleted automatically after a period your employer sets (90 days unless they change it).
Night-shift presence checks — if your employer uses them, the app may ask you during a night shift to tap to confirm you are still at your post. Your answer, its time and (if available) your location at that moment are recorded.
Request to join an employer — if you use "Ask to join", your phone's location is sent as soon as you enter the employer's code, so their office can see that someone is at their site. Then you give your name and phone number (you may pick the number from Google's phone-number suggestion, which needs no permission), the site you are at, and your location at that moment. The app also keeps a random secret on your phone so that only this phone can collect the approval.
Attendance records — check-in and check-out times, leave requests you submit, and days marked present, absent or on leave.
Device information for notifications — an identifier issued by Google Firebase Cloud Messaging so shift reminders can reach your phone.
Sign-in activity — the time you signed in, your device type and IP address, so your employer can see if a sign-in link has been used by more than one device.
App diagnostics — technical logs from the app (errors, your phone model and Android version, app version, and what the app was doing) so that problems can be found and fixed. They do not contain your photos.
Reward payouts — if your employer takes part in a reward scheme and you ask to be paid, the UPI ID and account-holder name you enter, so the money can be sent to you.
Problem reports — if you use "Report a Problem", the description you write and the screen you were on.

Your employer's office may separately upload employment documents about you (for example identity or licence documents) through their own admin system. Those are held on the same service and are visible only to your employer.

How location is used

Location is used to confirm that a check-in happened at the site you were posted to, and to show your office that you were on site during the shift. If your location does not match the site, this is flagged for your office to look at — it never blocks your check-in, because a phone's location reading can be inaccurate.

Location is collected only around your work: at check-in and check-out, while you are checked in for a shift (with an ongoing notification on your phone so you can always see it is happening; checking out stops it), and when you use the app yourself (signing in, opening it, or tapping "Send my location"). The app does not use background location when you are off shift, and it does not track you while it is closed outside working hours.

Duty alarms in your phone calendar

If you allow calendar access, the app writes your next few duty start times into your phone's own calendar, each with an alarm, so your phone reminds you before duty even without internet. The app only reads your list of calendars (to choose where to write) and the duty events it wrote itself. It never reads or sends your other calendar events. The events are removed when you sign out. If you uninstall the app, the last few days of alarms already written stay in your calendar until you delete them. You can say no, or turn this off later in your phone's settings; reminders by notification keep working.

Who can see your information

Your employer — the office staff of the organisation that gave you this app.
Google Firebase — used only to deliver notifications to your phone.
Our hosting provider — the data is stored on a server in India that we rent; the provider stores it for us and does not use it.
Nobody else. Your information is not sold, rented, or shared with advertisers, and is not used to build advertising profiles.

How long it is kept

Attendance and location records are kept for as long as your employer needs them for wage, attendance and statutory record-keeping, and for as long as the law requires them to keep employment records. Your employer controls this retention.

Your rights

Under India's Digital Personal Data Protection Act, you can ask what personal data is held about you, ask for it to be corrected, and raise a grievance about how it is used. Because your employer decides what is collected about your work, please contact your employer's office first. You are shown a data notice inside the app the first time you sign in.

Deleting your account and data

To have your Staff Radar account and the data held about you deleted, ask your employer's office, or email us at aruny308@gmail.com with your name, phone number and employer. We confirm the request with your employer, then delete your sign-in, device identifiers, photos and location history. Attendance and wage records that your employer must keep by law (for example for PF, ESI or wage registers) are kept only as long as that law requires, then deleted. Signing out of the app or uninstalling it does not by itself delete anything stored on the server.

Security

Information is sent over an encrypted (HTTPS) connection and stored on access-controlled servers. Access is limited to your employer's authorised office staff.

Children

Staff Radar is a workplace app intended for employed adults. It is not directed at children and we do not knowingly collect data from them.

Changes to this policy

If this policy changes, the updated version will be published on this page with a new date at the top.

Contact

For questions about this policy, or to raise a data-protection grievance, contact us at aruny308@gmail.com. If your question is about your own attendance or shift records, your employer's office can answer it fastest.